About Trafalgar Entertainment (TE)

Co-founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is a premium international live entertainment business focussed on new productions, venue ownership, Performing Arts education, theatre ticketing, the distribution of live-streaming innovative content and the provision of great theatres where people can come together to share in the experience of live entertainment. TE is home to Trafalgar Theatres, The Chiswick Cinema, Trafalgar Theatre Productions, Trafalgar Releasing, Trafalgar Tickets, Stagecoach Performing Arts, Drama Kids, ticketing company London Theatre Direct, Stagedoor, Jonathan Church Theatre Productions, and Imagine Theatre.

We are passionate about entertainment, audiences, and the live experience and we value Creativity, Collaboration, Excellence and Respect.

Trafalgar Entertainment Group is looking for a Production Coordinator to join our busy theatre production office (Trafalgar Theatre Productions) in the heart of the West End, to provide administrative and producing assistance and support to the production team.

Key Responsibilities include:

• General administration and research assistance, as required, including preparing paperwork and reports which may be required by the Producers and General Managers.
• Scheduling, attending and taking minutes during co-producer and production meetings as required. Issuing minutes, collating and distributing all associated documentation.
• Coordinating the compiling of information for and approval of the design/layouts for production programmes.
• Working closely with the General Managers on all budgetary matters.
• Checking, processing and recording invoices and petty cash under guidance of the General Managers for any relevant production.
• Processing venue contracts and settlements
• Prepare scripts and scores ready for rehearsals and any other rehearsal setup required.
• Organising and managing house seat requests for productions.
• Sourcing and booking rooms for rehearsals and auditions.
• Preparing creative team, cast and staff contracts.
• Negotiating ensemble deals with cast/agents
• Recruiting and negotiating deals with show staff.
• Collaborate with the Company Manager & Production Manager to ensure the productions are running smoothly.
• Provide pastoral care for the company as required.
• Assisting the Casting Director in availability checks, organising auditions and ensemble offers.
• Coordinating investors with the Producers/Associate Producer
• Assisting with the coordination of child performers (with the Children’s admin team), as required.
• Organise travel, accommodation and visa requirements for productions, as required.
• Order cars, taxis and couriers, as well as making deliveries by hand, as required.
• Organising and managing press/gala nights as required by the production team.
• Support the marketing team with the marketing and PR activities of shows, including but not limited to, press events, promotional activities, and attending marketing meetings where necessary
• Act as a mentor for Production Assistant/s
• Carry out such additional duties as are necessary to ensure the smooth and organised running of the office, acting at all times in the best interests of TEG.
• Adhere to TEG’s confidentiality policy and codes of conduct as outlined in the handbook at all times.

The successful candidate will have:

• At least 2 years’ experience in a similar production role
• Confident with all MS office packages
• Excellent written and verbal communication skills
• A good knowledge of current UK theatre and live entertainment
• Knowledge of theatre union agreements

And will be:

• Extremely organised
• Able to prioritise a changing to-do list and stay calm under pressure
• Detail orientated
• Self-motivated and able to use their initiative
• Comfortable working both individually and as part of a team
• Confident in managing relationships with a wide range of people, teams and organisations
• Able to handle sensitive and confidential subjects with tact, diplomacy and discretion

If this sounds like you, we'd love to hear from you. Please submit a CV and Covering Letter as to why you think you are suitable for the role via the Recruitment Portal.

Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people in groups where we are under-represented, for example people with disabilities, from minority ethnic groups, older returners and people who are neurodivergent.

We are curious, courageous, and ambitious, empowering people to challenge and innovate in pursuit of excellence.